School Support Organizations (SSOs)

School support organizations (SSO’s) include any and all organizations that are established for the benefit of a Knox County School, school team, club, class or activity of which all local unit PTAs fall. Each SSO must be a legal non-profit corporation in the State of Tennessee and comply with TCA 49-2-604 and all Knox County Schools Policies.

To ensure compliance with District Policy DLand state law TCA 49-2-604, school support organizations must annually enter into a written agreement with Knox County Schools to use the name, mascot, property, securities, services, or other things of value. Prior to entering into an agreement, the school support organization must submit the following information:

  1. Written Agreement with the Board of Education: A prospective SSO must provide to the Board (or the Board’s Designee), documentary proof of the organization’s current not-for-profit legal status, the organization’s charter and bylaws, a statement explaining the organization’s goals and objectives, and contact information for the organization’s officers. If the documentary evidence is acceptable to the Board, a standard written agreement among three parties—the Director of Schools acting on behalf of the Board, the prospective SSO organization, and the principal of the school that the organization intends to support—will be entered into. (A copy of the standard agreement can be found on the right hand side of this page under the “SSO Quick Links” heading.) Once the agreement is entered into, the organization will be placed on the district’s listing of approved SSO’s, which is kept on the school district’s website.
  2. IRS Status: If the SSO is an eligible Internal Revenue Code 501(c)(3) organization, the SSO must provide the Board a copy of its IRS Determination Letter. The IRC 501(c)(3) qualified SSO must also comply with the Tennessee Charitable Solicitations Act and the Tennessee Nonprofit Gaming Act.
  3. Fundraising: All SSO fundraising activities must be consistent with the goals and mission of Knox County Schools and must be approved by the school principal and the Director of Schools or the Director’s designee in writing 30 days in advance of the fundraising activity.
  4. Annual Verification of Continued Existence: Before the first business day of August each year, an SSO must provide to the Board documentary proof of the organization’s continuing existence, any changes to the organization’s goals and objectives, officers, or bylaws, and a statement of cash receipts and disbursements for the organization’s last fiscal year. Failure to provide the information required for annual verification of continued existence will result in the SSO being removed from the listing of approved SSO’s.

Please return all documentation electronically via the Annual Verification of Continued Existence (linked above),   by email,  or mail  by AUGUST 1st, 2017:

Garrett Raiden, Supervisor of Student Activity Funds
Knox County Schools
912 South Gay Street 17th Floor
Knoxville, TN 37901

garrett.raiden@knoxschools.org
(office) 865.594.1308     (cell) 678.898.6425     (fax) 865.594.1980

Questions? Need Assistance? Contact KCC President: Barry Myers  865.414.3485  barryamyers@comcast.net
KCC Local Unit Liaison:   unitliaison@kccpta.org

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