Welcome PTA Treasurer!
Treasurer Responsibilities
Particular tasks and procedures vary from local PTA unit to local PTA unit so check your PTA’s bylaws, standing rules, and/or the procedure book for information about the treasurer’s duties in your PTA. Always be in touch with Knox County Council PTA and TN PTA.
Responsibilities of Local Unit Treasurers:
Particular tasks and procedures vary from local PTA unit to local PTA unit so check your PTA’s bylaws, standing rules, and/or the procedure book for information about the treasurer’s duties in your PTA. Always be in touch with Knox County Council PTA and TN PTA.
Responsibilities of Local Unit Treasurers:
- Track and record financial transactions including:
- Membership
- Donations
- Receipts
- Disbursements
- Report and provide timely financial information to the PTA
- Keep the PTA compliant with rules and regulations
- Reporting to government agencies
- Reporting to TN PTA (through local channels)
- Custodian of PTA funds as elected by members
- Any other duties outlined in your Standing Rules and Bylaws
Important Dates & Details
School Support Organization (SSO) Forms: (check with your Local Unit President who should send in paperwork)
Knox County Schools is enforcing several School Support Organization (SSO) policies and procedures. Included in the required paperwork is a Fundraising Form that must be submitted to Knox County School before any fundraising activities may occur. To view/download SSO forms click here.
Local Unit Audit:
Local Unit financial records must be audited and an Audit Report Form completed and sent to KCC PTA and TN PTA by September 15, 2018.
Local Unit Tax Return:
Your local unit must file a tax return with the IRS every year. Due date for filing is the 15th of the fifth month after the close of your tax period. For most PTAs, this is November 15th (since the fiscal year for most PTAs is July 1-June 30). The type of tax return your local unit must file is determined by your annual gross receipts.
Email confirmation of tax filling MUST be forwarded to KCC PTA and TN PTA.
Local Unit Insurance:
Check your local unit records to determine when your local unit insurance needs to be renewed. See below for resources, if needed.
School Support Organization (SSO) Forms: (check with your Local Unit President who should send in paperwork)
Knox County Schools is enforcing several School Support Organization (SSO) policies and procedures. Included in the required paperwork is a Fundraising Form that must be submitted to Knox County School before any fundraising activities may occur. To view/download SSO forms click here.
Local Unit Audit:
Local Unit financial records must be audited and an Audit Report Form completed and sent to KCC PTA and TN PTA by September 15, 2018.
Local Unit Tax Return:
Your local unit must file a tax return with the IRS every year. Due date for filing is the 15th of the fifth month after the close of your tax period. For most PTAs, this is November 15th (since the fiscal year for most PTAs is July 1-June 30). The type of tax return your local unit must file is determined by your annual gross receipts.
- If your annual gross receipts are $50,000 or less, your PTA will file a 990-N, Electronic notice (e-postcard) – found here
- If your annual gross receipts are over $50,000, your PTA must file a 990-EZ or 990
Email confirmation of tax filling MUST be forwarded to KCC PTA and TN PTA.
Local Unit Insurance:
Check your local unit records to determine when your local unit insurance needs to be renewed. See below for resources, if needed.
Insurance Resources
KCC PTA, TN PTA, and National PTA recommend that all local units invest in and carry General Liability Insurance. While there are several options, AIM Insurance offers insurance options for PTAs/PTSAs at very affordable prices.
For more information on AIM Insurance click here.
PTA Risk Management Guide and Insurance Info
PTA Fraud Pamphlet
KCC PTA, TN PTA, and National PTA recommend that all local units invest in and carry General Liability Insurance. While there are several options, AIM Insurance offers insurance options for PTAs/PTSAs at very affordable prices.
For more information on AIM Insurance click here.
PTA Risk Management Guide and Insurance Info
PTA Fraud Pamphlet
Handbooks & Resources for PTA Treasurers
Click on the links below to view/download resources available for Local Unit Treasurers.
PTA Treasurers Handbook
TN PTA Financial Responsibilities Handbook
National PTA Money Matters in An Electronic Environment
National PTA Back-to-School Kit: Finance Quick Reference Guide
National PTA E-Learning Library (Local Unit Treasurer is located under PTA Nuts and Bolts Series)
Audit Guidelines
PTA IRS Reinstatement Guide
PTA Risk Management Guide and Insurance Info
PTA Fraud Pamphlet
Click on the links below to view/download resources available for Local Unit Treasurers.
PTA Treasurers Handbook
TN PTA Financial Responsibilities Handbook
National PTA Money Matters in An Electronic Environment
National PTA Back-to-School Kit: Finance Quick Reference Guide
National PTA E-Learning Library (Local Unit Treasurer is located under PTA Nuts and Bolts Series)
Audit Guidelines
PTA IRS Reinstatement Guide
PTA Risk Management Guide and Insurance Info
PTA Fraud Pamphlet